APPLICATIONS

Please see the instructions on the Events page for more information about applying to participate in Undergraduate Research Week. Click on the Abstracts tab below to learn more about submitting your abstract.

VIRTUAL PRESENTATIONS

Please click on the below guidelines to learn about preparing your virtual presentation for Undergraduate Research Week.

ABSTRACTS

Your application for Undergraduate Research Week will include two main parts:

  1. An abstract of your project (including a title and author list)
  2. Your availability to present

If other undergraduate students are co-authors on your project, you will need to list their contact information as well. Be sure all presenters will be available during the presentation/poster times you select. You cannot switch dates/times once they are selected.

ABSTRACT TITLE INSTRUCTIONS

The abstract title should clearly indicate the nature of the project. In no more than 200 characters (approximately 30 words, including spaces), describe your research in succinct terms, reflecting the contents of your abstract. Use key words, and do not use abbreviations, non-English characters, or symbols.

Capitalize the first letter of all words in your title. However, do not capitalize article words such as “a,” “the,” “and,” and “of,” unless the article is the first word of the title.

AUTHOR LIST INSTRUCTIONS

Provide the name(s) of the author(s). Indicate the “presenting” author(s) (meaning you and any other authors who will present the work at Undergraduate Research Week) by writing these names in ALL CAPITALS. If it is appropriate to your discipline to list your faculty mentor as an author, you should list your faculty mentor as the last author. (Be sure to ask your faculty mentor if you are not sure!) Do not include titles or degrees such as Dr., Ph.D., etc.

Please note: There can be no more than four undergraduate presenters (including you) for every original abstract submitted, and the same abstract cannot be submitted multiple times.

ABSTRACT INSTRUCTIONS

Your abstract must be at least 100 but no more than 1550 characters (approximately 225 words). The abstract should include introductory/background information, your argument or research question, the methods employed, and your results or conclusions. End the abstract by stating the significance of your research.

Do not use symbols, non-English characters, italicized or boldfaced words, references, figures, or tables in your abstract; the online submission system does not support them. Symbols and non-English characters will appear as empty boxes; italicized and boldfaced words, as well as references, figures, and tables, will be formatted incorrectly.

ABSTRACT WORKSHOPS

The Undergraduate Research Center–Humanities, Arts, and Social Sciences hosts abstract workshops to help you write abstracts for Undergraduate Research Week, as well as other conferences. We encourage you to attend!

PRESENTATIONS

GENERAL PRESENTATION GUIDELINES

All students giving presentations at the virtual Undergraduate Research Showcase should prepare 5-10 minute presentations and may organize their presentation in a manner that will best communicate their project.

Presentations can be simple and involve the student talking straight to the camera, or they may be augmented with slides or multimedia. There is no right or wrong way to present a project.

Presenters should include their name, major or minor, faculty mentor and mentor’s department, the topic of study, research question or creative inquiry, research or creative process, findings, conclusion or next steps, and acknowledgements in their presentations.

Given the time limit, you can share highlights of your work instead of trying to cover your entire project in one presentation. Rehearse and time yourself to make sure your presentation does not exceed the time allotted. For many students, a 5-10 minute presentation, typed out in 12-point Times New Roman font, will be between 3 and 5 double-spaced pages. If you are presenting with slides, each slide will take at least 30 seconds to 1 minute to present.

Click here to download detailed guidelines and instructions on how to design and give a presentation.

SUPPORTING ELEMENTS: SLIDES, VIDEO, AND AUDIO

If you are presenting with slides, you can click here to download a free PowerPoint template to use for your presentation, or you may design your slides using PowerPoint or another program. You should use no more than 10 slides (1 title slide, 8 content slides, and 1 acknowledgements slide) and should not use slide transitions or effects.

We recommend that you do not present in front of a research poster as it will be difficult for the audience to read the poster. Posters should instead be converted into multiple slides.

You can also share audio and video of your performance, studio art, digital project, or film. Multimedia elements can be embedded within slides if the audio or video file has been downloaded to your computer, or you can open the audio or video file directly during your presentation if you are presenting live.

Technical issues do happen when presenting, so we recommend that you practice your presentation and strategize for what to do if multimedia elements do not work as planned.

LIVE-STREAMED PRESENTATIONS

If you are giving a live presentation, you will be assigned to a panel along with a group of 4-5 other presenters and one moderator who will facilitate the panel. Time will be allotted at the end of the panel for questions from the audience. Each group will be assigned to one of three main presentation sessions throughout the day.

Live-streamed presentations will be conducted via Zoom. Students giving presentations live will receive more detailed instructions on what to expect and how to access their panel via email in early May.

PRE-RECORDED PRESENTATIONS

Pre-recorded presentations will be curated on the Undergraduate Research Week website for the duration of Undergraduate Research Week (May 24 – 28, 2021). Since pre-recorded presentations will not be live-streamed, there will be no Q&A session with an audience.

There are many free programs that you can use to record your presentation. Zoom, PowerPoint, and Prezi are just some of the programs you can use to create video files. You use your free Zoom account and access the app on your phone, computer, or tablet, and can create a free Microsoft Office ProPlus account to use PowerPoint on your computer.

Pre-recorded video files are due by 8 am on Friday, May 7. If you are submitting a pre-recorded presentation, you will already have received instructions via email on how to submit your video file to Box. You can email urweek@college.ucla.edu if you have not received the instructions.

Video files must be submitted in a format that is supported by YouTube. Acceptable file types can be found by clicking here. There is no file size limit aside from creating a video that is 10 minutes or less in length.

VIRTUAL PRESENTATION WORKSHOPS

Attend one of the virtual presentation workshops in spring quarter to help you prepare your presentation! No RSVP is required.

If you are not able to attend a workshop, you can click here to download detailed guidelines and instructions on how to design and give a presentation, or schedule a one-on-one advising appointment with a Graduate Student Mentor.